Last updated 10/31/25

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​​​​Board Member Nancy Frase (President)

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#57 – Ongoing: Liaison with the water rights attorney on behalf of SCRO. [9/4 board mtg]

 

#56 – Ongoing: Fulfill responsibilities as liaison coordinator in relation to the SCRO-led facilitation of community efforts to gain access to water for cisterns. [9/4 board mtg]

 

#293 – Due Oct 26: Prepare a "handout" for a presentation on the logistics of membership voting: The general consensus is that the board prefers that all membership voting be conducted via a ballot sent out and returned prior to the membership meeting, with results being announced during the membership meeting. The board also favored electronic means, whether that is via email and/or the website.

 

#100 – Due Oct 30: Nov 6 board mtg: Publish pre-meeting artifacts on website [protocols]

 

#101 - Due Nov 1: Chair Nov 1 membership meeting [protocols]

 

#102 – Due Nov 2: Set agenda & request reports/handouts for Nov 20 work session [protocols]

 

#103 – Due Nov 4: Publish details to the website for the 11/22 Ranch-giving Potluck Dinner. [protocols]

 

#104 – Due Nov 6: Chair Nov 6 board mtg [protocols]

 

#294 – Due Nov 6: Give a presentation and lead a discussion on the logistics of membership voting: The general consensus is that the board prefers that all membership voting be conducted via a ballot sent out and returned prior to the membership meeting, with results being announced during the membership meeting. The board also favored electronic means, whether that is via email and/or the website. [9/18 work session]

 

#105 - Due Nov 8: Publish post-meeting artifacts from Nov 1 membership meeting on website. [protocols]

 

#106 – Due Nov 9: Collect reports and handouts for Nov 20 work session

 

#109 – Due Nov 13: Publish post-meeting artifacts on website for Nov 6 board mtg. [protocols]

 

#110 – Due Nov 13: Publish pre-meeting artifacts on website for Nov 20 work session [protocols]

 

#111 – Due Nov 16: Set agenda & request reports/handouts for Dec 4 board mtg [protocols]

 

#112 – Due Nov 16: Put on agenda for Dec 4 board mtg to discuss finding a speaker for the Jan 31st membership meeting. [protocols]

 

#114 – Due Nov 18: Publish details to the website for the 12/6 San Luis Tree Lighting Hot Cocoa Booth [protocols]

 

#115 – Nov 20: Chair Nov 20 work session [protocols]

 

#27 - Targeted for Nov 20: Lead a discussion, during a work session, on building permits. [9/4 board mtg]

 

#44 – Targeted for Nov 20: Schedule the discussion of  the following in a future board meeting: The inclusion in the agenda of a monthly report on the current quantity of SCRO members. [9/4 board mtg]

 

#20 - Due ASAP: Ensure SCRO's tax and BOI filings are up-to-date (last tax filing seems to be 2020). [8/7 board mtg]

 

#35 - Due ASAP: Brief Mike Powell on his liaison responsibilities in the SCRO-led facilitation of community efforts to gain access to water for cisterns. [9/4 board mtg]

 

#48 – Due ASAP: Brief Scott Cessac on his liaison responsibilities in the SCRO-led facilitation of community efforts to gain access to water for cisterns. [10/2 board mtg]

 

#295 – Due ASAP: Meet with new board member, Scott, for an orientation briefing. [10/2 board mtg]

 

#40 - Due ASAP: Establish and publish, to the website, a protocols document, and to add details to that document as they become known. [9/4 board mtg]

 

#41 – Due ASAP: Record in the protocols that agenda packets for any meetings are to be published at least one week prior to the scheduled meeting, and that presentation summaries on the agenda of a given meeting are to be sent to the president no later than 11 days prior to the scheduled meeting.  No later than 18 days before a scheduled meeting, the president will share with the board members what presentations will be included in an agenda and remind board members to submit summaries of those presentations in a timely manner. [9/4 board mtg]

 

#42 – Due ASAP: Record in the protocols that board members are to include more detail in the subject line of board-related emails to help with management of the large volume of emails. [9/4 board mtg]

 

#43 – Due ASAP: Record in the protocols that the treasurer is to submit a financial report for inclusion in the agenda packet 11 days ahead of each monthly board meeting; this protocol will not take effect until after the board approves the budget. [9/4 board mtg]

 

#46 – Due ASAP: Record in the protocols that the draft meeting minutes are to be posted to the website within one week of any given meeting. [9/4 board mtg]

 

#47 – Due ASAP: Record in the protocols that board work sessions are to be scheduled on Thursdays two weeks after each regular board meeting (these can be used as work sessions, for executive sessions, or can be cancelled if not needed). [9/4 board mtg]

 

#45 – Due ASAP: Schedule the discussion of the following in a future board meeting: A monthly publication of a report showing the amounts paid for properties sold in the Ranches. [9/4 board mtg]

 

#26 – Due ASAP: Create a directory on SCRO's website for local businesses. It was noted that during the Sep 18 work session, the board decided to add a directory of local businesses to the website. This directory will be provided to the community at no cost to the businesses or consumers. Any business that provides products and services to those living in the Ranches can request to have their contact information posted in the directory by sending that information to SCRO’s email (communityscro@gmail.com). [10/2 board mtg]

 

#13 – Due ASAP: Lead the effort to figure out how to facilitate a hybrid format (Zoom and in person simultaneously) for the membership meetings and present those ideas at the October meeting. There is both a short-term and a long-term component to this issue. A short-term solution might involve having people meet in small groups throughout the community in homes that have strong enough internet service to support Zoom. A long-term solution might involve finding a facility large enough to accommodate the entire group at once and with full hybrid-meeting functionality. [8/7 board mtg]

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Board Member Jo Way (Vice President)

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#51 – Ongoing: Fulfill responsibilities as "public relations" liaison in relation to the SCRO-led facilitation of community efforts to gain access to water for cisterns. [9/4 board mtg]

 

#17 – Targeted for Nov 20: Deliver a presentation and lead a discussion, during a work session, on developing social connection within the Ranches. [8/7 board mtg]

 

#18 – Targeted for Nov 20: Deliver a presentation and lead a discussion, during a work session, on local economic development and growth. [8/7 board mtg]

 

#25 – Targeted for Nov 20: Lead a discussion, during a work session, on placing a limit on the number of non-local owners on the board. [9/4 board mtg]

 

#33 – Due ASAP: Create a draft budget with Mara's assistance and give to Nancy to include in a work session's agenda. If a budget committee needs to be established, request for that matter be placed on an upcoming board meeting’s agenda. [9/4 board mtg]

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Board Member Mike Powell (Secretary)

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#55 – Ongoing: Fulfill responsibilities as "strategic planning" liaison in relation to the SCRO-led facilitation of community efforts to gain access to water for cisterns. [9/4 board mtg]

 

#99 – Due 10/28: Finalize details (and share them with Nancy) for the 11/22 Ranch-giving Potluck Dinner. [protocols]

 

#107 – Due 11/11: Send out first round of advertisement for the 11/22 Ranch-giving Potluck Dinner. [protocols]

 

#108 – Due 11/11: Finalize details (and share them with Nancy) for the 12/6 San Luis Tree Lighting Hot Cocoa Booth. [protocols]

 

#113 – Due 11/18: Send out second round of advertisement for the 11/22 Ranch-giving Potluck Dinner. [protocols]

 

#116 – Due 11/22: Host the 11/22 Ranch-giving Potluck Dinner. [protocols]

 

#118 – Due 11/25: Send out first round of advertisement for the 12/6 San Luis Tree Lighting Hot Cocoa Booth [protocols]

 

#119 – Due 11/25: Finalize details (and share them with Nancy) for the 12/20 Christmas Casual Night Out. [protocols]

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Board Member Mara Rodriguez-Walters (Treasurer)

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#52 – Ongoing: Fulfill responsibilities as "storage & transportation" liaison in relation to the SCRO-led facilitation of community efforts to gain access to water for cisterns. [9/4 board mtg]

 

#53 – Ongoing: Regularly check the post office box and distribute the mail as appropriate [9/4 board mtg and 10/16 work session]

 

#30 – Targeted for Nov 20: Lead a discussion on how the two-signature requirement could be met when a debit card is used for payment. [9/4 board mtg]

 

#297 – Due ASAP: Create a "handout" proposing the content of a member welcome packet (possibly modeled after Westcliffe area’s welcome packet provided by Custer County) for review at a work session. [10/2 board mtg]

 

#32 – Due ASAP: Establish a historical records committee with as many members as needed (as determined by Mara) to address the paper records and other contents of the storage unit, as well as a system for preserving future records; upload the scanned documents to SCRO’s Google drive. [9/4 board mtg and 10/16 work session]

 

#289 – Due ASAP: Work with Steve to review and possibly reorganize your liaison responsibilities (water access for cisterns) so you are not duplicating each other’s efforts. [9/18 work session]

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Board Member Steve Navratil

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#59 – Ongoing: Fulfill responsibilities as "filling stations" liaison in relation to the SCRO-led facilitation of community efforts to gain access to water for cisterns. [9/4 board mtg]

 

#290 – Due ASAP: Work with Mara to review and possibly reorganize your liaison responsibilities (water access for cisterns) so you are not duplicating each other’s efforts. [9/18 work session]

 

#291 – Due ASAP: Prepare a "handout" for a presentation regarding a proposed member forum and/or blog feature on SCRO's website. [9/18 work session]

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​Board Member Scott Cessac:

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#58 – Ongoing: Fulfill responsibilities as "water rights" liaison in relation to the SCRO-led facilitation of community efforts to gain access to water for cisterns.

 

#305 – Due ASAP: Review orientation materials sent by Nancy in preparation for orientation meeting [10/16 work session]

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Board Member to be appointed 11/6

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#50 – Ongoing: Fulfill responsibilities as "Costilla County" liaison in relation to the SCRO-led facilitation of community efforts to gain access to water for cisterns. [9/4 board mtg & 11/6 board mtg]

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Former Board Member Tina Squire

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#16 – Due 11/9: Prepare a "handout" for a presentation on the common land within the Ranches currently owned by Costilla County.[8/7 board mtg]

 

#19 – Due 11/20: Give a presentation and lead a discussion on the common land within the Ranches currently owned by Costilla County. [8/7/ board mtg]​​​​

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