August 7, 2025 board meeting agenda:

 

Discussion: Currently available means of dissemination of information

Are current methods sufficient and appropriate? If not, how they can be improved or replaced?

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August 7, 2025 board meeting minutes:

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Discussion: Currently available means of dissemination of information

Board Member Navratil accepted an action item to compile, for the September board meeting, a proposed communication plan for agendas/minutes, announcements, helpful community information/videos, bylaws, means for sharing & storing confidential files, means for hosting board chats and/or community chats about different topics (i.e., matters that have already been voted on and are not likely to be voted on in the foreseeable future), SMS, USPS, use of the SCRO gmail account, newsletter, social media such as FaceBook, etc., keeping in mind the need for consistent branding, and taking into account our desire to voluntarily comply with the Colorado open meetings laws and for all communication to be reasonably trackable and discoverable.

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September 4, 2025 board meeting agenda:

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Discussion: For board meetings, consider the ideal timeline for submitting reports for inclusion in the agenda, for publishing the agenda, and publishing the draft minutes.

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​​Background: SCRO does not currently have an effective way of communicating information and engaging in transparent and civil discussions. Communication via private emails limits transparency and discoverability. Thus, the board needs to explore and implement effective communication mechanisms to solve these problems. During the regular board meeting on 8/7, Board Member Navratil accepted an action item to present a proposed communication plan at the September board meeting.

Presentation by Board Member Navratil: Preliminary release of a report on potential options for improvement to SCRO communications, both internal administrative, and to the general public (see attachment “Communications & Branding”).

Discussion led by Board Member Navratil: Provide feedback on the options presented and determine next steps.

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September 4, 2025 board meeting minutes:

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The board discussed the ideal timeline for submitting reports for inclusion in the agenda packet, for publishing the agenda, and for publishing the draft minutes. Board Member Frase accepted an action item to record in the protocols that agenda packets for any meetings are to be published at least one week prior to the scheduled meeting, and that presentation summaries on the agenda of a given meeting are to be sent to the president no later than 11 days prior to the scheduled meeting.  No later than 18 days before a scheduled meeting, the president will share with the board members what presentations will be included in an agenda and remind board members to submit summaries of those presentations in a timely manner.

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Board Member Frase accepted an action item to record in the protocols that the draft meeting minutes are to be posted to the website within one week of any given meeting.

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