August 7, 2025 board meeting agenda:

 

Discussion: Process for establishing the annual budget and tracking & reporting adherence

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August 7, 2025 board meeting minutes:

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Discussion: Board priorities

Board Member Powell moved to immediately hire a water rights attorney to determine what water rights are available to the subdivision’s landowners, and to authorize the expenditure of up to $5,000 for related legal fees. Board Member Way seconded the motion. A voice vote resulted as follows: The yeas prevailed; motion passed.

Board Member Frase accepted an action item to immediately hire a water rights attorney on behalf of SCRO and to liaison with that attorney on behalf of SCRO.

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Discussion: Budget

The meeting chairperson inadvertently skipped this agenda item.

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September 4, 2025 board meeting agenda:

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Discussion: Review of actions taken outside of a properly noticed board meeting

Action #1 on 8/18: The board voted to approve and post to the website the following policy regarding membership dues:

• Full-year memberships run from the “call to order” of a given annual membership meeting to the adjournment of the annual membership meeting held one year later. Thus, members have full voting rights during the annual membership meeting if they have an active membership from the concluding year OR for the upcoming year.

• Membership dues shall be prorated as follows:

  • 100% through the adjournment of the regular first quarter membership meeting in late October or early November

  • 75% through the adjournment of the regular second quarter membership meeting in late January or early February

  • 50% through the adjournment of the regular third quarter membership meeting in late April or early May

  • 25% through the adjournment of the annual membership meeting in August (i.e., if a member wanted to vote during the annual meeting but not join for the upcoming year)

Action #3 on 8/25: The board voted to authorize the expenditure of $127.50 to print marketing flyers for distribution at Pettigrew’s community potluck on Sep 6th at noon.

Vote by voice: Motion to “ratify the actions taken outside of a properly noticed board meeting as presented [with the following amendments…]”

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Discussion: Consider a viable method for establishing a budget.

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September 4, 2025 board meeting minutes:

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The board reviewed three actions taken outside of a properly noticed board meeting:

Action #1 on 8/18: The board voted to approve and post to the website the following policy regarding membership dues:

• Full-year memberships run from the “call to order” of a given annual membership meeting to the adjournment of the annual membership meeting held one year later. Thus, members have full voting rights during the annual membership meeting if they have an active membership from the concluding year OR for the upcoming year.

• Membership dues shall be prorated as follows:

  • 100% through the adjournment of the regular first quarter membership meeting in late October or early November

  • 75% through the adjournment of the regular second quarter membership meeting in late January or early February

  • 50% through the adjournment of the regular third quarter membership meeting in late April or early May

  • 25% through the adjournment of the annual membership meeting in August (i.e., if a member wanted to vote during the annual meeting but not join for the upcoming year)

Action #3 on 8/25: The board voted to authorize the expenditure of $127.50 to print marketing flyers for distribution at Pettigrew’s community potluck on Sep 6th at noon.

Vote: Board Member Way moved to ratify actions numbered 1-3 as presented; Board Member Squire seconded the motion. A voice vote resulted as follows: The yeas prevailed; motion passed.

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The board discussed establishing a budget. Board Member Way accepted an action item to create a draft budget with the assistance of Board Member Squire. If a budget committee needs to be established, Board Member Way will request that matter be placed on an upcoming board meeting’s agenda.

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Board Member Frase accepted an action item to record in the protocols that the treasurer is to submit a financial report for inclusion in the agenda packet 11 days ahead of each monthly board meeting; this protocol will not take effect until after the board approves the budget.

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October 16, 2025 work session post-meeting notes:

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Update: Board Member Way’s presentation on the budget will be moved to the November work session.

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