September 4, 2025 board meeting agenda:

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Discussion: SCRO currently has two governing documents. They are our articles of incorporation and our bylaws. Any amendments to those documents require a vote of the membership. Sometimes, organizations utilize a set of protocols to capture how business is conducted; those protocols would capture details that could be amended by the board or by individual officers. We don’t have any protocols, so those details often get lost as members and officers come and go. Consider establishing such protocols.

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September 4, 2025 board meeting agenda:

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The board considered the use of a “protocols” document that would capture details about how we typically conduct business; information contained in this document would not require a membership vote to modify. Board Member Frase accepted an action item to establish and publish, to the website, a protocols document, and to add details to that document as they become known.

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October 2, 2025 board meeting agenda:

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Board Member Frase has been working on the administrative protocols, which is the governing document that contains the protocols used to implement the mandates contained in federal law, state law, SCRO’s articles of incorporation, and SCRO’s bylaws (see attachment “Administrative Protocols”). She has identified a number of areas that may need input from non-board members...those areas are highlighted in red in the handout.

It may be best to, at a later date...establish an advisory committee that can provide feedback on all of the more controversial areas. The plan created by Board Member Way could be the template for establishing and launching that advisory committee.

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October 2, 2025 board meeting minutes:

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Discussion: The board discussed how discussions and decisions have unfolded concerning the conflict in our governing documents related to plural memberships, including last board meeting’s vote to create a membership protocols advisory committee to provide guidance from membership on how to resolve the conflict. Likewise, the board discussed our plan to create a set of administrative protocols to capture how the responsibilities prescribed in our governing document are to be implemented.

The conclusion drawn as a result of this discussion is that the board should rescind the vote to create the membership protocols committee and, instead, at a later date, establish a similar committee that will advise the board on the administrative protocols and on any potential amendments to the bylaws and/or articles of incorporation that may result from the creation and review of the protocols.

Vote: Board Member Way moved to rescind the vote conducted during the September 4, 2025, regular board meeting pertaining to the establishment of a membership protocols committee; Board Member Rodriguez-Walters seconded the motion. A voice vote resulted as follows: The yeas prevailed; motion passed.

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November 1, 2025 membership meeting agenda:

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Update:

• Non-profit status

  • Currently 501(c)(4)

  • Worthwhile to reorganize as 501(c)(3)?

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