Priorities: Protocols

September 4, 2025 board meeting agenda:

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Discussion: SCRO currently has two governing documents. They are our articles of incorporation and our bylaws. Any amendments to those documents require a vote of the membership. Sometimes, organizations utilize a set of protocols to capture how business is conducted; those protocols would capture details that could be amended by the board or by individual officers. We don’t have any protocols, so those details often get lost as members and officers come and go. Consider establishing such protocols.

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September 4, 2025 board meeting agenda:

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The board considered the use of a “protocols” document that would capture details about how we typically conduct business; information contained in this document would not require a membership vote to modify. Board Member Frase accepted an action item to establish and publish, to the website, a protocols document, and to add details to that document as they become known.

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October 2, 2025 board meeting agenda:

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Board Member Frase has been working on the administrative protocols, which is the governing document that contains the protocols used to implement the mandates contained in federal law, state law, SCRO’s articles of incorporation, and SCRO’s bylaws (see attachment “Administrative Protocols”). She has identified a number of areas that may need input from non-board members...those areas are highlighted in red in the handout.

It may be best to, at a later date...establish an advisory committee that can provide feedback on all of the more controversial areas. The plan created by Board Member Way could be the template for establishing and launching that advisory committee.

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