August 7, 2025 board meeting agenda:

 

Discussion: Scheduling of membership meetings

Can we achieve a hybrid format for membership meetings, maybe as soon as the November meeting?

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August 7, 2025 board meeting minutes:

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Discussion: Scheduling of membership meetings

Board Member Squire accepted an action item to lead the effort to figure out how to facilitate a hybrid format (Zoom and in person simultaneously) for the membership meetings and present those ideas at the September meeting. There is both a short-term and a long-term component to this issue. A short-term solution might involve having people meet in small groups throughout the community in homes that have strong enough internet service to support Zoom. A long-term solution might involve finding a facility large enough to accommodate the entire group at once and with full hybrid-meeting functionality.

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September 18, 2025 work session post-meeting notes:

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Presentation: Board Member Navratil gave a presentation on SCRO’s communication strategy. His points included:

• SCRO needs to reorganize into a 501(c)(3) so that we can raise funds to offer more to the community (i.e., our own clubhouse).

  • Board Member Squire mentioned that, when Louis Bacon purchased Trinchera Ranch, the ranch purchased a number of properties along Trinchera Road and removed all existing buildings. Some of those now-vacant properties have wells, septic systems, and power. Maybe we could explore the possibility of asking Mr. Bacon to donate one of those properties for a clubhouse; we would have to rezone the property.

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October 16, 2025 work session agenda:

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Background: The board is hoping to find a way to host a hybrid meeting for the August 1st annual membership meeting. This would allow non-local members to attend the meeting while also honoring the four-decade tradition of the local members (and any non-local member who are able) gathering together for face-to-face fellowship for the all-important annual meeting. However, at this time, we do not have a facility that can support a hybrid meeting.

Discussion led by Board Member Frase: Consider the options we may have for locating and reserving a facility that can support a fully-functional hybrid meeting, with a focus on accomplishing this task in time for the August 1st annual membership meeting.

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October 16, 2025 work session post-meeting notes:

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Presentation: Board Member Navratil gave a presentation on the zombie property that might be available (at least for a while) as a place for SCRO to rent for meetings and social gatherings. His main points included:

• This is a property that has a luxurious house and several outbuildings on which the owner has stopped making payments. The bank is delaying foreclosing on the property. It is in the owner’s best interest and in the bank’s best interest if the property is being used to some extent while the property is in flux.

• Board Member Navratil is currently the caretaker for the property and is in the process of negotiating a set of parameters under which the property can be rented out for events by SCRO and other organizations.

• All utilities are active except for wifi; high-speed internet is available; internet access could be reactivated.

• SCRO would not be able to host any public events (i.e., a craft fair for the community), but it could host meetings or internal social events.

• The board members indicated they would be interested in exploring this possibility.

• On a side note, Board Member Navratil continues to advocate for some type of permanent Ranches-centric community building where we could hold meetings and host social events.

• Board Member Navratil also continues to advocate for SCRO’s reorganization as a 501(c)(3) so that we could explore options such as purchasing this zombie property. With that tax status, we could make a case to, for example, Trinchera Ranch for making a tax-deductible donation towards the purchase of such a property.

Board Member Navratil accepted an action item to send a confidential information packet about the property to Board Member Frase who will then forward the packet to the entire board.

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Note: Board Member Frase's presentation on a hybrid meeting format for membership meetings was postponed to a future work session due to time constraints.

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November 1, 2025 membership meeting agenda:

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Update:

• SCRO-sponsored social events

• Meeting space

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